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Prospective Students

Enrollment Information

Program Eligibility

To be eligible to participate in a Summer Abroad program, you must:

  • be 18 years or older
  • have completed 15 accredited college units
  • be a University of California student OR have permission of the instructor to enroll
  • be in good academic standing with a GPA of 2.0 or higher
  • be in good disciplinary standing with your academic institution

Permission to Enroll for Non-University of California Students

UC Davis Summer Abroad welcomes students from outside the University of California system (UC - Berkeley, Davis, Irvine, Los Angeles, Merced, Riverside, San Diego, San Francisco, Santa Barbara, and Santa Cruz). If you are not currently matriculated at a UC, you will need permission to participate in the program. To request permission, please email Summer Abroad (summer-abroad@ucdavis.edu) the information below.

  • the name of your college/university
  • your class level (i.e. Junior)
  • your current GPA
  • your major and minor
  • a list of courses you have taken that are related to the program topic/courses
  • the reasons you want to participate in the program

How to Enroll

Summer Abroad programs fill on a first-completed, first-reserved basis, so submit your materials early to secure your spot in one of our 2010 programs. The enrollment process is the same for all UC students. If you are a student from outside the University of California, you will need to request permission to enroll before completing your enrollment packet.

Create your online profile and complete the online enrollment forms beginning October 1, 2009.

  1. Complete your online Profile

    After completing the online Student Profile and signing the online Release of Information, you will have the option of selecting programs that interest you. You will not be obligated to enroll in these programs but will receive program updates via email, including announcements about information sessions with the instructor and news on fees and accommodations. You can check as many programs as you like. To enroll in a program, you must complete all the required enrollment forms and materials (Step 3 below).

  2. Read the 2010 Summer Abroad Student Handbook (SASH)

    The SASH contains important information on passports, visas, health, safety, vaccines, communication, and enrollment procedures. All applicants need to read it!

  3. To secure your enrollment, complete and submit all items on your Enrollment Checklist beginning January 4, 2010. All materials will be available by December 15, 2010.

    • Create a Summer Abroad Student Profile
    • Sign (electronically) the Release of Information Form
    • Complete the Contact Information (online)
    • UC Davis students sign (electronically) the Student Judicial Affairs Release Form
    • Non-UC Davis students print the form and take it to the official at their campus.
    • Read the Summer Abroad Student Handbook (SASH)
    • Sign (electronically) the Audio/Photo/Video Release Form
    • Complete (electronically) the Allergies & Dietary Request Form
    • Financial Aid students complete (electronically) the Request for Deferment
    • Select your courses (electronically)
    • Complete (electronically) the Accommodations Preference Form
    • Submit your roommate request
    • Complete (electronically) the Participant Background Form for your instructor
    • Upload (electronically) a copy or picture of your passport, or proof that you have applied for a passport
    • Review the Program Reminders and "sign" online
    • Download and complete the following forms to the Summer Abroad office:
      • All Contracts (Participant Contract, Waiver of Liability, Authorization for Treatment & Release of Health Information)
      • Enrollment Cover Sheet & Deposit Payment Form
      • Health Clearance Forms (Refer to Summer Abroad Health Clearance Instructions)
    • Submit items above with the following materials
      • $300 non-refundable deposit (check or money order made out to "UC Regents")
      • Unofficial copy of transcript (print from online)
      • 1 passport-style photo (2” x 2” color headshot) with your name, program, and 2009 written on the back
    • Send packet by mail or bring to:
      UC Davis Summer Abroad
      207 Third Street, Suite 220
      Davis, CA 95616

    *Please note: Incomplete packets will not be considered for enrollment!

    * Your spot in a program is reserved only after you submit a complete Enrollment Packet.

Health Clearance Instructions

All students enrolling in a Summer Abroad program must complete the Health Clearance process. You will need to submit the forms indicated below to Summer Abroad at the Education Abroad Center with your enrollment packet.

Students are encouraged to seek a health-clearance as soon as they have determined their destination. Follow the instructions below to get this important part of your enrollment packet underway today!

UC DAVIS STUDENTS

Option 1: Online via Cowell Student Health Center
All UC Davis students have the option of using the Cowell Student Health Center. As of September 30, 2009, the health clearance review costs $20. Students traveling to a destination that requires a travel clinic will pay an additional $15.

  1. If you are applying to a program in Argentina, Brazil, China, Ghana, India, Trinidad & Tobago, or South Africa, follow the instructions below. If you will be traveling to another country, go to Section B.

    The Travel Clinic nurse will review with you the recommended precautions for travel within your program’s country. UC Davis students should follow these steps if travel clinic is required –

    1. Go to Cowell Student Health Center IN PERSON to make a Travel Clinic appointment and pick-up a Travel Clinic Questionnaire.*
    2. Fill-out the entire Travel Clinic Questionnaire and take it to your Travel Clinic appointment.
    3. After your Travel Clinic appointment, login to the Health e Messaging online system through the Cowell Student Health Center website http://healthcenter.ucdavis.edu/hem/index.html using your Kerberos ID and password.
    4. Enter your UC Davis student ID number.
    5. Click the "Messages page" link on the Health e Messaging homepage.
    6. Click the "New Message" button near the top of the Messages page.
    7. Select the "Request clearance for Travel Abroad" option and click “Continue.”
    8. Select the "Summer or Quarter Abroad" option and click "Continue."
    9. Follow the instructions to complete the remainder of the Health History Questionnaire.
    10. Within two weeks of submitting your Health History Questionnaire you will receive an email via Health e Messaging confirming that your information has been reviewed and you have been cleared for travel abroad.
    11. Print out all pages of the confirmation email (that should include the information you submitted in the Health History Questionnaire).
    12. Submit the Health e Messaging email with your enrollment packet to the Summer Abroad office.

    NOTE: If you waived your SHIP insurance by providing proof of private health insurance, you will be charged the full cost of any recommended vaccinations or travel medications – and should therefore seek these services from your primary care physician.

    *It may take up to 4-6 weeks to get your Travel Clinic appointment. For destinations requiring a Travel Clinic appointment ONLY, Summer Abroad will accept an appointment card from the Cowell Student Health Center as proof of appointment. Summer Abroad will process enrollment packets with missing health forms ONLY for students with an appointment card.

  2. If you are going to a country not listed above, follow the instructions below.

    1. Log-in to the Health e Messaging online system through the Cowell Student Health Center website at http://healthcenter.ucdavis.edu/hem/index.html using your Kerberos ID and password. NOTE: Please be aware that the online questionnaire will request your immunization history. You will not be able to save the questionnaire and complete it at a later date.
    2. Enter your UC Davis student ID number
    3. Click the "Messages page" link on the Health e Messaging homepage
    4. Click the "New Message" button near the top of the Messages page
    5. Select the "Request clearance for Travel Abroad" option and click "Continue"
    6. Select the "Summer or Quarter Abroad" option and click "Continue"
    7. Follow the instructions to complete the remainder of the Health History Questionnaire. If you are applying for Argentina, Brazil, China, Ghana, India, Trinidad & Tobago, or South Africa programs, go to Section A for instructions.
    8. Within two weeks of submitting your Health History Questionnaire you will receive an email via Health e Messaging confirming that your information has been reviewed and you have been cleared for travel abroad. If you do not receive an email within two weeks, please contact Cowell Student Health Center.
    9. Print out all pages of the confirmation email (that should include the information you submitted in the Health History Questionnaire)
    10. Submit the Health e Messaging email with your enrollment packet to the Education Abroad Center.

Option 2: Paper copy via Private Physician
If you are a UC Davis student with private health insurance (i.e. you submitted a SHIP waiver and receive health insurance from a private health care provider), you may choose to see your physician to complete the Health Clearance Forms. To do this, see instructions for Non-UC Davis students.

NON-UC DAVIS STUDENTS

Paper Copy via Private Physician or non-Davis Campus Health Center

You may see your private physician or your campus health clinic to complete the Health Clearance process. In order to do this, please download and print the Summer Abroad Health Clearance Form. Complete this form and take it with you to your appointment. Your doctor will review the information with you, talk to you about travel health issues, provide you with the required immunizations for your destination and clear you for travel abroad by signing the last page of the Health Clearance Form. It is your responsibility to return this form with your Enrollment Packet to:

Summer Abroad
207 Third Street, Suite 220
Davis, CA 95616

For information on immunization requirements please see http://wwwn.cdc.gov/travel/default.aspx.