Travel and change of place impart new vigor to the mind. – Seneca

Cancellation of a Program by Summer Abroad

Student Cancellation

Cancellation of a Program by Summer Abroad
Summer Abroad may cancel a program due to low enrollment, for safety concerns, or other reasons that make continuation of a program in the planned location difficult. If a program is cancelled, Summer Abroad will contact enrolled students. You will have the option of transferring to another open program or cancelling your enrollment in Summer Abroad.

A refund of your deposit and fees paid will be given if Summer Abroad cancels a program and you choose not to participate in an alternate offering. You will not be charged a cancellation fee. Because Summer Abroad will not refund the cost of any airfare you purchased, you should purchase trip cancellation insurance. Also, do not purchase airfare until you receive a confirmation that the program has reached minimum enrollment.  Most travel agents, including STA Travel, offer trip cancellation insurance. (See your agent directly for details.) 

Student Cancellation
If you need to cancel from a Summer Abroad program prior to its commencement, you must complete an official Cancellation Form. You may request the form via email by contacting summer-abroad@ucdavis.edu.  

Cancellation Deadlines:

April 11, 2008 (on or before):      $300 deposit is non-refundable.  No additional cancellation charges.

April 12 – June 13, 2008:          $300 deposit, Accommodation & Activities Fee (varies by program), and $250 Cancellation Fee are charged and non-refundable.

June 14, 2008 (and after):          $300 deposit, Accommodations & Activities Fee, Program Fee balance, and Course Fee are charged and non-refundable. 

See the schedule below for further clarification.

                                *Subject to change, without advance warning.  

Non-attendance is NOT a form of cancellation. There are no refunds for non-attendance. In addition, you will not be reimbursed for travel-related expenses including airfare, passport fees or other costs.

Note on Refunds & Trip Cancellation Insurance
Every year we have students who have to cancel due to unforeseen financial difficulties, family emergencies, accidents, and illness.  We cannot offer any special refunds or fee forgiveness outside of our refund schedule, and many times financial aid has to be repaid.  Therefore, we strongly encourage all participants to purchase trip cancellation insurance.  Trip cancellation insurance can be purchased to cover lost program fees, in addition to airfare and other costs.  In the past, students have said that they did not purchase trip cancellation insurance because they did not expect or intend to cancel.  Do not avoid purchasing trip cancellation insurance for this reason!  Be prepared and be responsible. 

For a list of insurance companies that may offer Trip Cancellation Insurance, click on the link below.  UC Davis Summer Abroad does not endorse any insurance companies.

http://summer-abroad.ucdavis.edu/student_resources.cfm

Withdrawal from Summer Abroad
To withdraw from the program while it is in progress, fill out a Cancellation/Withdrawal Form (available from Summer Abroad). There are no refunds for withdrawals, under any circumstances.

Refunds
UC Davis students expecting a refund need to sign up for direct deposit service. UC Davis students can sign-up for this service online at http://directdeposit.ucdavis.edu, using their UCD Login ID and Kerberos password.  Participants can sign up without an e-mail address, but they will not receive any notifications; therefore, it is strongly recommended that an e-mail address be provided.

If you have questions regarding this service, contact myaccount@ucdavis.edu or call (530) 752-3646.

Non-UC Davis students are eligible to receive refunds through standard mail. Refunds will be sent to the student's permanent address.

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